APS6 Facilities Coordinator

Location Darwin
Discipline Government
Job reference 164309
Salary AU$60 - AU$65 per hour

We are actively engaged with our Federal Government client in Darwin who are looking for APS6 level Facilities Coordinator to commence a 18 months contract.

What to expect:

You will be responsible for the smooth operation of site property and buildings and support services within their area of responsibility. The role typically supervises a small team that delivers services that may include: Receipt and dispatch (including some level of stores facility), reception and administrative duties, fleet site based management, site security, access control and work flow coordination services required to process, allocate and monitor the facilities management related work for the site.

  • Liaise with clients to anticipate their needs, take personal responsibility for guaranteeing client satisfaction, and correct problems promptly and in a constructive manner.
  • Under general direction, provide a discrete support service, and participate in the planning of group activities, across a business unit or group of functions for a single site, frequently encountering ambiguity and showing initiative in interpreting policies and procedures.
  • Establish networks with other professionals in your field to ensure that the service provided continues to add value, and deliver training on procedural issues or systems developments to clients and team members.
  • Coordinate the services to receive, process, assess, manage and monitor all job requests, utilising the client's works order management and invoicing system, through to completion in accordance with all relevant emergency procedures and the relevant reactive maintenance Service Level Agreements.
  • Supervise on site contractor delivery through monitoring of contractor performance in line with contract KPI's.
  • Actively participate in the Facilities Condition Audit Program and annual reviews of site or region facilities and services, including assistance with the updating of the MPlan data.
  • Provide and apply technical advice and operational expertise in regard to equipment functionality and possible design alternatives, asset condition status and expected service delivery life, seasonal demands, preventative asset maintenance programs and replacement priority work schedules based on priorities and service needs.
  • Identify and advise on emerging risks (including regulatory and compliance issues) and threats in delivering asset management escalating issues in a timely manner and as needed to ensure risks are effectively managed.

About you:

  • A building related trade certificate or relevant work experience in the delivery of facility management services including "hard services" such as repairs, maintenance and minor works; and "soft services" including security, cleaning, waste management, grounds maintenance and accommodation relocations for a diverse range of complex and highly serviced research and support facilities
  • Sound knowledge of procurement processes, including arranging internal or external service providers, approvals, preparation and coordination of technical specifications for tender documents, tender and formal quotation procedures.
  • Demonstrated experience in co-ordinating trade and other services contractors to ensure delivery of hard and soft services in accordance with relevant time, cost, quality, statutory and user satisfaction requirements.
  • Strong understanding of relevant procedures/protocols, compliance and statutory requirements associated with Federal, State and Local Government building and services codes and regulations and Occupational Health and Safety requirements.
  • Sound ability to work closely with a diverse operational team of property professionals across several sites and proven experience in providing support to a complex property portfolio comprising of several sites and a diverse cross section of business requirements.
  • Proven interpersonal skills including sound negotiation and written and oral communication skills and an ability to cultivate productive working relationships with internal and external stakeholders, landlords, tenants and service providers.

Karun Sharma

Account Manager - Public Sector

Let's Connect


+61 2 6200 3399

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