Senior Procurement & Contract Management Officer

Location Melbourne
Discipline Procurement
Job reference 159881
Salary AU$63 - AU$78 per hour + Plus Super


ROLE PURPOSE

This role is located at the Bastow Institute of Educational Leadership and will lead the procurement process for procurement activities within Bastow. To support the development and timely implementation of the Academy this will involve the scoping, planning, development of documentation and implementation of the procurement process for a number of procurement activities. These procurement activities will seek engagement of suppliers for both policy-based professional learning activities and facility based equipment and service purchases.

This position requires the successful applicant to demonstrate a high level of initiative, experience and knowledge in the scoping, development and implementation of the procurement process. To support effeciency and timeliness, the successful applicant will posses strong written communication skills as well as planning and organising skills. Due to the collaborative nature of Bastow, the position must also posses a high level of interpersonal and stakeholder management skills as well as the capacity to liaise with a wide range of internal and external stakeholders on behalf of Bastow.

REQUIRED CAPABILITIES

Knowledge & Skills

Capability Description

Project Management

  • Consults, liaises with and influences key stakeholders
  • Ensures project objectives are met
  • Monitors performance against objectives and manages project risks and issues
  • Produces detailed project plans where objectives are clearly defined and action steps for achieving them are clearly specified

Contract Management

  • Establishes clear and comprehensive contracts
  • Establishes and maintains strong working relationships
  • Actively monitors expenditure and risks and resolves problems where these arise
  • Uses fair, transparent and competitive purchasing processes

Specialist Procurement Expertise

  • Procurement Knowledge - Demonstrated experience working within procurement policies and procedures that align to principles of accountability, scalability, probity and value for money
  • Procurement Expertise - Demonstrated experience undertaking procurement related roles to deliver savings/benefits across an organisation

Stakeholder Management

  • Finds innovative solutions to resolve stakeholder issues
  • Identifies and responds to stakeholder's underlying needs
  • Identifies issues in common for one or more stakeholders and uses to build mutually beneficial partnerships
  • Uses understanding of the stakeholder's organisational context to ensure outcomes are achieved

Written Communication

  • Edits written communications to ensure they contain the information necessary to achieve their purpose
  • Ensures appropriate style and formats are used
  • Prepares complex briefs, letters, emails and reports using clear, concise and
    grammatically correct language

Influence and Negotiation

  • Builds behind-the-scenes support for ideas to ensure buy-in and ownership
  • Gains agreement to proposals and ideas
  • Involves experts or other third parties to strengthen a case
  • Uses chains of indirect influence to achieve outcomes (eg 'Gets A to show B so B will tell C')

Planning and Organising

  • Establishes systems and procedures to guide work and track progress
  • Identifies processes, tasks and resources required to achieve a goal
  • Recognises actual and potential barriers and finds effective ways to deal with them
  • Sets clearly defined objectives and priorities and operates accordingly, reviewing and adjusting as required