Home  Admin and Secretarial Jobs
  • Location: Jandakot
    Job Type : Contract
    Date: Wednesday, 15 February 2017

    My client is seeking an experienced Data Entry Administrator to join their busy team down in the Jandakot area.

    The role is a part time temporary position, which will be going permanent after 6 months.

    Job Requirements
    * The role requires someone who is confident using excel and other data entry programs
    * Must have excellent attention to detail
    * Be able to work to tight deadlines, and be able to manage your time well
    * Comfortable doing any ad hoc administrative duties required

    The position would suit someone who has come from a Data Entry or a Compliance background, and someone who is looking to work part time.
    Working days will be Tuesday, Wednesday and Thursday, but the successful applicant will need to be flexible during busier periods
    We are looking to interview someone immediately, for a commencement on the 28th of February.

    If you feel this job is the right fit for you, APPLY NOW

    As this is an immediate position and will be shortlisting and interviewing with immediate effect, we are only able to contact successfully shortlisted applicants who fit the above criteria and our based in the Perth metro area.

  • Location: Rockhampton
    Job Type : Temporary
    Date: Monday, 13 February 2017

    We are currently seeking expressions of interest for experienced administration officers for upcoming temporary work in Rockhampton and the Central Queensland region. To be considered for these roles you will possess the following skills and attributes:

      Exceptional customer service skillsAble to work under pressureExperience with Microsoft Word, Excel and other corporate systemsAbility to work to strict time frames and meet deadlinesAccounts Payable and ReceivableData EntryWork within a team environment and be a team playerMust have drivers licence and own transport

    If you possess the above skills, apply now.

    For up to date job alerts "like" the Manpower Rockhampton Facebook page.

  • Location: Southbank
    Job Type : Permanent
    Date: Sunday, 12 February 2017

    Do you want to be part of the high-paced, international work environment of Vestas, the global leader in wind energy?

    Receptionist - Melbourne

    As the world's leading supplier of wind power solutions, we have delivered more than 40,000 wind turbines in 65 countries. Over 20,000 employees are eager to welcome new, dedicated colleagues on our journey to a more sustainable future.

    The purpose of this position is to manage the reception area of the Melbourne Office, as well as provide administrative assistance and support to the divisions within the office as required.

    Responsibilities include but limited to:

      Manage reception from 8.30AM-5PM - Answer Incoming Calls, Calender Maintenance, manage incoming & outgoing mail.
      Manage office stationary & maintain cleanliness of kitchen & meeting rooms
      Provide secretarial support to Heads of Departments and Sales team as required.
      Book travel and process travel expense for staff.
      Provide exceptional customer service to all internal & external stakeholders.

    Experience

      Proven experience working on Reception within a professional corporate environment
      Experience in providing general administration support
      Worked within a large office environment

    Essential Skills

      Intermediate MS Office particularly Word & Outlook
      Highly developed communication skills both verbal & written
      Customer Relationship Skills

    Critical Personality Attributes

      Efficient, proactive and reliable
      Well-organised
      Personable approach to all levels
      Professional Outlook
      Uses initiative to get the job done

    Qualifications

      Certificate IV in Business Administration or Diploma equivalent (Well regarded, not essential)
  • Location: Adelaide
    Job Type : Temporary
    Date: Thursday, 09 February 2017

    Manpower is currently looking for an Administration assistant for an immediate start in the inner northern suburbs of Adelaide. This will see you working full time hours Monday to Friday with a flexible starting time.

    Working directly with the finance team this position will see you performing the following tasks;

      Collation and reconciliation of all accounts payable invoices
      Maintaining and monitoring Accounts payable processes
      Liaising with suppliers and carriers for payment
      General administration duties

    Suitable applicants will have demonstrated experience in the following areas;

      Previous administration and finance experience
      Experience with SAP-R3 or similar accounting software
      Experience with Excel and Microsoft office suite
      Demonstrated time management experience
      Previous experience within Transport or production environment is desirable


    To be considered for this position please click on the Apply Now button completing the online registration, uploading your current resume and references.






  • Location: Perth CBD
    Job Type : Contract
    Date: Monday, 23 January 2017

    Our client is one of the largest resources company based here in Perth, and they are currently seeking a Document Control Supervisor to join their busy team here in the CBD

    The key role responsibilities include but are not limited to:

    * Lead, supervise and develop document control officers to communicate effectively achieve objectives and administer document management and control support to team.
    * Address immediate issues arising from daily operating tasks while role-modelling professional behaviours.
    * Manage HR requirements (ie performance objectives and development plans) in accordance with timeframes.
    * Provide ongoing support, guidance and training to project teams in all document management and control practices
    * Oversee and support Document Controller in developing/creating new documentation
    * Develop processes and procedures, including the DM&C plan and document/data handover plan, in accordance in compliance with the organisations policies and procedures
    * Identify and manage risks associated with document management and control

    Essential skills:

    * Previous experience within a Management position
    * Use of Document Management Systems is a must
    * A strong understanding of how Document Control processes work
    * Be self-motivated and a strong team player
    * Must be able to communicate at all levels
    * A competent user in Microsoft office

    This is a contract role with an excellent pay rate, working full time hours.

    If you meet the above criteria and are looking for a challenging role please click on 'Apply Now' or call Capri Le Maistre to discuss the role further 08 9471 5100

  • Location: Perth CBD
    Job Type : Contract
    Date: Monday, 23 January 2017

    Our client is one of the largest resources company based here in Perth, and they are currently seeking a Document Controller to join their busy team here in the CBD

    The key role responsibilities include but are not limited to:

    * Start to finish of all Document control/management in accordance with document management and control procedures.
    * Compliance with the business system for document management/control requirements.
    * Implement and maintain project specific document management, control and archiving procedures.
    * Participate in forums within the business to promote and enhance the adoption of best practice in document management and control.
    * Manage security, system and folders for document management.
    * Track, manage and cleanse the document management and control sources to maintain a central structure, latest versions of business critical information and removing duplicate information.

    Essential skills:
    * Previous experience within a document control position
    * Use of Document Management Systems is a must
    * Be self-motivated and a strong team player
    * Must be able to communicate at all levels
    *A competent user in Microsoft office

    This is a contract role with an excellent pay rate, working full time hours.

    If you meet the above criteria and are looking for a challenging role please click on 'Apply Now' or call Capri Le Maistre to discuss the role further 08 9471 5100

  • Location: Darwin
    Job Type : Temporary
    Date: Tuesday, 10 January 2017

    Exciting contract opportunity for an experienced Administrator / Adjudicator with a large data processing company to work in Darwin in the Northern Territory. The position is contract role for a minimum of three months with a potential to extend.

    About the role

    Responsibilities will include, but are not limited to:

      Proof read, correct and process data accordancePerform duties with a high level of efficiency whilst maintaining quality and accuracy, as measured by periodic internal auditsUnderstand and adhere to all relevant policies and proceduresAssist in other administration duties as required

    Requirements

    To be successful for this role you must have the following:

      Minimum of 5 years' experience in administration or data entry rolesDemonstrated ability to effectively communicate information of a complex nature both verbally and in writing with all stakeholders across multiple disciplinesConsistently produce accurate work without errorsWillingness to accept and implement constructive feedback

    To succeed in this role you will meet the above criteria and show commitment to delivering quality service and positive outcomes.

    If you have further questions about the role please contact our branch on 0749670055.

  • Location: South Windsor
    Job Type : Temporary
    Date: Monday, 09 January 2017

    Our client is based in the Windsor Area, due to experiencing extensive growth the are looking for an experienced administration assistant to join their team and manage customer service queries, data entry and day to day activities. This is role is challenging role in a fast paced environment.


    Key Responsibilities

    * Answering customer enquiries
    * Prepare quotes and following up different information with clients
    * Data entry
    * General Office Duties
    * Generate reports
    * Manual Accounts work - such as sorting out invoices
    * Have the ability to deal efficiently with internal and external Stakeholders


    Key Requirements

    * Excellent Communication Skills and Phone manner
    * Advanced Computer Skills
    * Strong organisational skills
    * Must be able to multi task and meet deadlines in a timely and efficient manner
    * High Attention to detail
    * 6 month probation period

    If you have a minimum of 2 years' experience, meet the key responsibilities and requirements please apply via the link below. Whilst we appreciate all candidates that have expressed interest and applied for the role, only the successful candidates will be contacted.

  • Location: Melbourne CBD
    Job Type : Temporary
    Date: Tuesday, 03 January 2017

    Our Client is looking for an Event Coordinator for 6 months to be based in Melbourne. The ideal candidate will have an extensive background in event coordination, logistics, reporting and admin.

    Reporting to the Operations Account Manager, the Event Coordinator role focuses on the delivery of quality meeting planning and execution services for a variety of clients as part of an end-to-end management solution.

    Responsibilities:
    * Supporting multiple meetings and providing end-to-end services
    * Attendee Management (invitations, itineraries, accommodation bookings, rooming lists, special needs, dietary requirements, attendee communications, transfers, etc)
    * Assisting with financial payments to vendors and updating budgets
    * Responsible for the process flow of events/meetings and updating information throughout the life cycle of the event
    * Conducting domestic and international site searches, sourcing properties/venues adhering to client budgets and parameters
    * Negotiating on all aspects of hotel/venue contracts on behalf of the client, driving the highest level of cost savings
    * Executing contracts with suppliers on behalf of the client
    * Building and maintaining relationships with all suppliers and vendors


    Requirements:
    * Minimum of 2 years proven event management experience
    * Must be proficient in Microsoft Office
    * Proficient in Events Software, i.e. EventsPro, Starcite, Cvent or similar
    * Excellent communication skills
    * Outstanding interpersonal skills with ability to present and engage at a senior stakeholder level
    * Comfortable working both independently and as part of a team
    * Estimated travel - approximately 20%

    If your experience matches the above criteria and you are available immediately, please apply and submit your resume in word format to kat.daggers@au.manpowergroup.com.

    To be eligible to apply for this position you must have a valid Australian or New Zealand work visa.

    Only shortlisted candidates will be contacted.

  • Location: Wangara
    Job Type : Contract
    Date: Tuesday, 13 December 2016

    Are you looking for a challenging role for the New Year?
    Our North of the River based client is currently seeking a switched on and organised Scheduler to join their busy team.

    The Role:
    * Provide effective and timely scheduling of runs and work orders to Branch Operational Staff
    * Minimising customer defections or losses through the provision of the high quality service scheduling
    * Ensure 100% compliance on all elements of work
    * Data Entry and Administrative tasks as required

    Role Requirements:
    * High level of Scheduling experience
    * Be Customer Service driven
    * Self Motivated
    * An understanding of the Pets control industry is highly regarded but not essential

    This role will offer you the chance to join a fast paced and competitive team who have a great spirit and work together to achieve the best results, but they have a laugh in the process.

    If this sounds like the role you've been looking for then APPLY NOW, or call the office for a confidential discussion. Capri Le Maistre 08 9471 5114.

  • Location: Western Suburbs Melbourne
    Job Type : Permanent
    Date: Sunday, 11 December 2016

    Our client is the leader in the coating industry and due to business growth they are seeking an outstanding an administrator to support their large sales team.

    This role is a temp position and it is essential that you possess prior experience within an administration or support role. We are seeking an outstanding individual that is not only skilled with computers but is energetic, self-motivated and a confident communicator.

    This role has the potential to turn into a permanent position for the right applicant.

    Your duties will consist of the following but will not be limited to:-

      Distribute the daily sales figures, the monthly sales reports and the national sales figures on a weekly basis.
      Perform administration duties as required, including but not limited to: photocopying, binding, drafting memorandums, processing approved invoices, producing documents, drafting briefing papers, compiling and distributing reports, drafting presentations, printing and compiling training booklets and safety data sheets, screening phone calls, directing (and handling where appropriate) internal and external customer enquiries and requests
      Perform reception dutiesOrder and mail merchandiseCoordinate documents for returned stockData entry of information for the National Sales and State Sales Manager VIC/TASAssist with sales meetings. This may include recording accurate minute records, facilitate room bookings, arranging catering and scheduling Outlook calendarsOrganise travel bookings and itineraries and facilitate Conference / Sales Meetings / Function arrangements as required

    To be successful in this role you must possess the following:-

      Prior experience within a similar rolePresentableIntermediate Computer and MS Office skillsPossesses a professional and friendly phone mannerHave a high level of customer service focus internally and externally

    If you feel you meet the above criteria then please use the link below to apply,

  • Location: Western Suburbs Melbourne
    Job Type : Permanent
    Date: Monday, 05 December 2016

    Our client is the leader in the coating industry and due to business growth they are seeking an outstanding an administrator to support their large sales team.

    This role is a temp position and it is essential that you possess prior experience within an administration or support role. We are seeking an outstanding individual that is not only skilled with computers but is energetic, self-motivated and a confident communicator.

    This role has the potential to turn into a permanent position for the right applicant.

    Your duties will consist of the following but will not be limited to:-

      Distribute the daily sales figures, the monthly sales reports and the national sales figures on a weekly basis.
      Perform administration duties as required, including but not limited to: photocopying, binding, drafting memorandums, processing approved invoices, producing documents, drafting briefing papers, compiling and distributing reports, drafting presentations, printing and compiling training booklets and safety data sheets, screening phone calls, directing (and handling where appropriate) internal and external customer enquiries and requests
      Perform reception dutiesOrder and mail merchandiseCoordinate documents for returned stockData entry of information for the National Sales and State Sales Manager VIC/TASAssist with sales meetings. This may include recording accurate minute records, facilitate room bookings, arranging catering and scheduling Outlook calendarsOrganise travel bookings and itineraries and facilitate Conference / Sales Meetings / Function arrangements as required

    To be successful in this role you must possess the following:-

      Prior experience within a similar rolePresentableIntermediate Computer and MS Office skillsPossesses a professional and friendly phone mannerHave a high level of customer service focus internally and externally

    If you feel you meet the above criteria then please use the link below to apply,

  • Location: Sydney CBD
    Job Type : Contract
    Date: Saturday, 05 November 2016

    Responsibilities: -
    * Supporting the HR Director with diary management and assisting the Finance Director & Country Manager on an ad hoc basis
    * Travel arrangement, billing and expense reconciliation for Executives
    * Assisting with HR and on boarding process for new starters
    * Liaising with offshore IT team for new employee set ups and minor troubleshooting
    * Manage petty cash and office supplies
    * Coordinating and executing company events, and overseeing all logistics from venue selection to catering arrangements
    * Facilities management of office space and coverage of reception cover when required

    Requirements: -
    * Proven background in business support roles and office management
    * Strong attention to detail
    * Experience in liaising with management on a range of levels
    * Strong customer orientation skills and ability to build relationships with internal and external stakeholders effectively
    * Ability to work independently and harmoniously within a team while communicating a "can do" attitude and positive outlook
    * Strong knowledge of Excel, PowerPoint and Word is fundamental.


    If your experience matches the above criteria and you are available immediately, please apply and submit your resume in word format.

    To be eligible to apply for this position you must have a valid Australian or New Zealand work visa.

    Only shortlisted candidates will be contacted.