Job Title: Facilities Management (FM) Coordinator - Contract

We are currently seeking an experienced Facilities Management (FM) Coordinator to support a client site in Gepps Cross.
This role will act as a key on-site liaison, ensuring smooth coordination between all stakeholders and minimal disruption to business operations throughout the works.
Importantly, this is not a project management or construction delivery role. Instead, the focus is on site coordination, communication, and operational readiness.

Key Responsibilities

Site Coordination & Liaison

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  Act as the primary point of contact between client operations, landlord project managers, contractors, and security teams
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  Facilitate clear communication across all stakeholders to ensure alignment on project activities and site requirements
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  Represent the occupier's interests during all phases of the works

Operational Readiness

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  Coordinate site preparation ahead of scheduled works (primarily weekends), including:
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    Access arrangements and approvals
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    Safety and compliance confirmations
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    Site readiness checks
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  Ensure minimal disruption to day-to-day operations

Project Support & Communication

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  Attend and contribute to weekly coordination meetings with stakeholders
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  Provide regular updates on project progress and any operational impacts
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  Manage and distribute communications relating to site access, disruptions, and safety updates

Post-Works Site Management

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  Conduct post-weekend inspections to confirm site is operationally ready
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  Identify and escalate any issues or defects impacting business operations
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  Coordinate any required follow-up actions

Stakeholder Engagement

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  Build strong working relationships with internal teams and external contractors
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  Ensure all parties are informed, aligned, and operating efficiently within site requirements

Working Arrangement

This role is expected to follow a structured but flexible schedule, including:

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  Onsite presence: Monday and Friday (coordination and site checks)
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  Mid-week (Wednesday): Coordination, meetings, and administrative support (onsite and/or remote)
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  Weekend support: On-call availability (primarily remote), with potential onsite attendance if required

Please note this structure may evolve in line with the final project program.

Key Requirements:

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  Previous experience in Facilities Management, Site Coordination, or similar roles
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  Experience working in live operational environments during maintenance or construction works
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  Strong communication and stakeholder engagement skills
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  Ability to coordinate multiple parties and manage competing priorities
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  Confident working autonomously and making decisions on-site
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  High attention to detail, particularly around safety and operational readiness
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  Flexibility to support occasional after-hours or weekend activities

Casey Oleary

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