Event Coordinator

Location North Sydney
Discipline Corporate Services
Job reference 174189
Salary AU$40 - AU$47 per hour + Plus Superannuation

Company Overview:

Our Client Allergan Aesthetics is a leading pharmaceutical company dedicated to advancing innovations in aesthetic medicine. With a commitment to excellence and a passion for empowering individuals to look and feel their best, we specialise in providing cutting-edge products and comprehensive educational resources to health care professionals worldwide.

Job Description:

As an integral part of our dynamic team, the role of Event Coordinator entails meticulous planning and execution of training and educational events. This position is crucial in ensuring seamless coordination with cross-functional teams, compliance with regulatory standards, and adherence to budgetary constraints. Flexibility, attention to detail, and a proactive approach are essential attributes for success in this role.


  • Coordinate the logistics for AMI events held at Allergan Aesthetics Centre of Excellence (CoE) and off-site.

This includes but is not limited to:

  • Venue selection, catering and audio-visual requirements.
  • Travel arrangements - flights, accommodation, and transfers.
  • Communications to both internal and external stakeholders
  • Administer Pre- and Post- attendance reports and compile feedback.
  • Lead and/or support on-site logistics for CoE Events, including staff briefings, audio visual set up and speaker logistics.
  • Support the Events Manager to coordinate the events calendar and provide internal and external stakeholders with event status updates.
  • Deliver faculty briefings relevant to the curriculum focus for each individual execution.
  • Develop and upload digital content to drive attendance and awareness of curriculum events.
  • Support the ICS team to continually drive innovation of curriculum and content development.


On a monthly basis:

  • Process invoices related to each event.
  • Track expenses against agreed budget.
  • Submit accruals.
  • Submit expenses.


  • Successful completion of an Administrative and/or Event Management Certificate or Diploma is desirable.
  • Demonstrated success in an event coordinator's role or administrative role.
  • Experience within the pharmaceutical industry and / or within a sales environment is desirable.
  • Good budgeting experience, with strong numeracy skills.
  • Intermediate skills in Microsoft Word, Excel, PowerPoint and Outlook.
  • Knowledge of Medicines Australia & MTAA codes.
  • Veeva & SAP skills desirable.
  • Ability to work weekends and travel interstate when required.

How to apply

If your skills and experience match the above criteria, please click the "Apply Now" button.

Linda Qutami

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