Governance Officer - Summary

This role provides project and admin support to the Diplomatic Security Division, helping coordinate meetings and track project documentation.

Key Responsibilities (Must-Have Experience):

• Scheduling meetings and managing calendars

• Preparing agendas, correspondence, and meeting packs, including summarising content for executives (e.g. dashboards)

• Taking accurate minutes during board, committee, and tender meetings

• Tracking project progress, following up on overdue reports or risks

• Organising and managing files (both paper and digital)

• Responding to stakeholder queries or directing them to the right contacts

• Using SharePoint to access and edit documents (Word, Excel, PowerPoint, PDFs)

• Working independently and in a team, building strong relationships across departments

Desirable Skills:

• Able to review and assess project reports and decide on next steps with leadership

• Can tailor communication for different audiences

• Experience helping to update frameworks, policies, or procurement documents

• Strong ability to prioritise tasks and stay flexible with shifting deadlines

• Familiar with TRIM records management system

Casey Oleary

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Aboriginal and Torres Strait Islander people are encouraged to apply.

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State: QLD, licensee/s Manpower Services (Australia) Pty Ltd, LHL-02026-D5L4Q. State: QLD, LHL-02014-Y5F6D. State: SA, licensee/s Manpower Services (Australia) Pty Ltd, LHS 288856