About the Role:
To provide an overview of the scope of a review relating to Higher Education Teaching Sessional staff to:
identify the current state management of time worked business processes across time recording, time tracking and time approvals, as well as payroll payments made;
note internal controls across the end to end process, and identify any weaknesses and recommendations to remediate; and
consider root causes and possible solutions to address issues with payroll inaccuracies across Higher Education Teaching Sessional staff.
Since the implementation of Workday (including Time-tracking) and iChris, a significant number of overpayments and underpayments have occurred across Higher Education Teaching Sessional staff. This cohort represents 70% of approved hours processed in the system and is separate from PAVE casual teachers and Research sessionals.
Errors may be occurring up to 40% of the time payments are processed and has resulted in a material net overpayment balance impacting hundreds of staff. In addition, this issue is causing a significant amount of additional workload for Payroll and School Operational Support teams to investigate and rectify the discrepancies.
Scope of the Review :The following will be included in the review:
Higher Education Teaching sessional time tracking (from time roster, actual time recording, approval, and any amendments) and payroll end-to-end current state processes;
Review and validation of existing business process maps with stakeholders and via walk through with a sample selection, ensuring they capture the full end-to-end process (from commencement of workload allocation through to payroll and reporting);
Modification of business process maps as required, and noting internal controls;
Identification of all system handover points, including between Workday and iChris, any manual data entry points, and governance (approval) points across the end-to-end process;
Interrogation of raw data across each system, across system handover points, any manual data entry points, and process governance points through robust sampling to identify issues and root causes;
Review of a sample of erroneous payroll samples to identify and validate issues and root causes;
Identify recommendations to resolve issues and root causes, and to strengthen any internal control weaknesses noted;
Provide other recommendations to time management processes/system improvements if identified through the course of the review; and
Consider system and resource limitations.
Agreed overarching principles guiding recommendations are:
All staff should be paid fortnightly and on time based on real time (actual) hours worked and approved;
All staff should be paid right first time; and
The University shall at all times meet legal and compliance requirements for the payment of staff
Deliverables of the Review - The following deliverables will be produced:
Updated end-to-end business process maps;
Summary of data demonstrating the issues and root causes identified; and
Report of recommendations to resolve issues and root causes.
If this role sounds like you and you are keen to know more, contact Dani at Manpower Professional ( Accounting & Finance Division ) or email me
+ 61 413 471 770
ManpowerGroup is committed to being a Diversity Confident Recruiter and encourages applications from people from a diverse range of backgrounds, including people with a disability. Please indicate your preferred method of communication in your resume and please let us know if you require any reasonable adjustments should you be contacted for an interview.
Aboriginal and Torres Strait Islander people are encouraged to apply.
State: QLD, licensee/s Manpower Services (Australia) Pty Ltd, LHL-02026-D5L4Q. State: QLD, licensee/s Greythorn Pty Ltd, LHL-02014-Y5F6D. State: SA, licensee/s Manpower Services (Australia) Pty Ltd, LHS 288856