Air Ambulance Administrative Role - Overview

Key Responsibilities

• Handle front desk duties: answer phones, greet visitors, manage deliveries

• Support senior managers: schedule meetings, book travel, prepare documents

• Assist with paperwork: agendas, minutes, reports, memos, correspondence

• Maintain systems: filing, document management, intranet updates, training records

• Support recruitment: prepare induction packs, gear allocation, coordinate scenario days

• Assist with training: track staff currency, send updates, liaise with contractors

• Provide backup during emergency escalations

General Administration

• Manage office supplies and stock

• Process invoices, purchase orders, and petty cash

• Compile reports: financial, operational, clinical

• Develop marketing and printed materials when needed

• Maintain internal platforms: LMS, intranet, SharePoint

• Help with research and data analysis

Safety and Workplace

• Follow safety protocols and report hazards

• Support an inclusive and respectful working environment

Stakeholder Engagement

• Liaise with internal teams and external partners, contractors, and suppliers

• Assist with medical equipment and consumables procurement

Skills and Experience

• Strong administrative and secretarial background

• Proficiency in Microsoft Office and document management systems

• Skilled in coordinating meetings and minute-taking

• Experience in emergency services or high-pressure environments is an advantage

Casey Oleary

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Aboriginal and Torres Strait Islander people are encouraged to apply.

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State: QLD, licensee/s Manpower Services (Australia) Pty Ltd, LHL-02026-D5L4Q. State: QLD, LHL-02014-Y5F6D. State: SA, licensee/s Manpower Services (Australia) Pty Ltd, LHS 288856