Primary Purpose of the Role

The administrative team will:

• Remove all administrative tasks from recruiters
• Create consistency, accuracy, and speed across recruitment workflows
• Maintain compliance checks and audit readiness
• Map and document processes for the new operating model
• Build an admin function that supports future scalability
• Enable recruiters to move into their new specialised roles

Your work directly impacts the efficiency, accuracy, and overall performance of the entire recruitment team.

Key Responsibilities of the role:

1. Managing the Recruitment Administration Workflow

You will own the recruitment admin workflow from end to end, ensuring accuracy, speed, and consistency.

Key tasks:

• Receive approved requisitions from the system
• Enter roles into PageUp with complete and correct data
• Allocate roles to the appropriate recruiter
• Follow up missing information with stakeholders
• Keep the workflow moving and escalate bottlenecks proactively

2. Offer & Compliance Peer Review

Before offers can be finalised, the admin team conducts mandatory checks:

• Confirm police checks are completed
• Ensure interview questions are attached in PageUp
• Verify reference checks and supporting documents are uploaded
• Review all offer documentation for audit readiness
• Flag gaps and inconsistencies immediately via Teams

This ensures compliance, protects the organisation from risk, and supports a consistent candidate experience.

3. Financial Administration

You will support the accuracy and integrity of recruitment financial by:

• Entering and validating purchase order (PO) numbers
• Coding and processing invoices
• Tracking financial approvals and ensuring alignment with internal controls

4. Process Mapping & Documentation

Project Administrators will support:

• Gathering process information
• Maintaining documentation
• Updating manuals as systems and processes evolve

5. Stakeholder Management

You will work closely with a large and diverse internal recruitment team, including:

• Recruiters
• Senior Recruiters
• Candidate Managers
• Coordinators
• Recruitment Managers
• Director-level stakeholders

You must adapt your communication style, provide timely updates, and use Teams chat extensively for quick turnaround tasks.

6. Operating in a Complex, High-Volume Environment

The organisation is large and process heavy, so admins must be comfortable with:

• Multi-layered approval pathways
• High compliance expectations
• Fast-moving recruitment activity
• Constant workflow bottlenecks that require proactive resolution
• Navigating multiple systems simultaneously

Aoife kavanagh
Recruitment Consultant

ManpowerGroup is committed to being a Diversity Confident Recruiter and encourages applications from people from a diverse range of backgrounds, including people with a disability. Please indicate your preferred method of communication in your resume and please let us know if you require any reasonable adjustments should you be contacted for an interview.

Aboriginal and Torres Strait Islander people are encouraged to apply.

By submitting your resume and other personal information with this application you are consenting to this information being collected in line with our privacy policy. Follow the link to learn more - www.manpowergroup.com.au/privacy-policy

State: QLD, licensee/s Manpower Services (Australia) Pty Ltd, LHL-02026-D5L4Q. State: QLD, licensee/s Experis Pty Ltd, LHL-02014-Y5F6D. State: SA, licensee/s Manpower Services (Australia) Pty Ltd, LHS 288856